A Real Time Example:

A successful web hosting provider operates by signing up accounts with its customers 24/7/365 and also requires an immediate follow up from a sales representative prior to the setting up their account. The call made to the customer verifies the payment information and also presents setup choices to the user, providing a human interaction in an otherwise mechanical process.

Before:

Before using TimeSvr, the company routed sales through its own support department, operating 12 hours a day, 5 days a week. This meant that the users who sign up at odd hours or on the weekends had to face an extended delay before they could receive their follow up call. This led to increased number of complains and customer dissatisfaction from Day 1.

As you can see the company required a round-the-clock sales department to instantly verify and complete orders. This means double the cost of operating a sales department and making the whole thing prohibitively expensive.

After:

On discovering TimeSvr, the Founder of the company quickly became our satisfied Personal Plan User. TimeSvr proposed them with a solution where a simple web-panel was designed that reports back to TimeSvr every time an after-hours sale was made. A trained and dedicated assistant then makes a call to the customer within less than 5 minutes of time after  receiving it, using a prepared list of questions which are then used to create an account for the user. The whole exercise now takes just 2 to 3 minutes for execution. As a result TimeSvr is now handling 15 – 20 calls per day for the client beginning from January, 2009.

Result:

Having seen the benefits of trained on-demand labor, the management has decided to shift their complete sales support to TimeSvr in March. As we stand today, TimeSvr proudly empowers every new user in establishing their account, 24 hours a day, 7 days a week. The client has reported that they have managed to reduce 55% off their sales cost while shifting to a 24/7 setup at the same time, making TimeSvr Dedicated a no-brainer for the smart company with a sales or support problem.

If you are facing any problem like this and are interested in using service of TimeSvr, do write to us and we will be delighted to make things easier for you.

The second category of men finds relief in a messy apartment, cluttered desk and disorderly workstation. At times these people have a great capability to look for things they require from this state of mess around them. Being unorganized doesn’t seem to bother them.

A woman who manages so many tasks at a time to run her home needs to really organize herself. This way in daily life, she will feel that on days, when she prepares for the next day the night before, the mornings will become so much easier and less chaotic. Planning the kid’s lunch the night before, laying out their clothes and making children put their books into their school bags well before time can twirl your life into less nerve-racking days.

Becoming organized is not so hard, provided you are determined to achieve it. Once you learn the skill of becoming ordered, you will find that gradually living an undisciplined life will start irritating you and you will not stay without clearing out the mess around you before you start working. So let’s embark on the journey from sheer dis-organization to ultimate arranged life and learn the art of self-organization in few simple steps.

Step 1

Always place a calendar on your working desk. Marking your appointments, bills, due dates, special moments on your calendar will help you in keeping track of all your pending tasks, making you punctual in your dealings with people around you.

Step 2

People who maintain a To-Do-List have reported that doing so helps them recall items they need to buy, places they have to go and all other tasks that require a reminder for their accomplishment. Once you complete a task on your To-Do-List, keep crossing off items.

Step 3

Take out a day for organizing your files. Label each of these files (hard or soft) with an easy to understand phrase and compile all related bills, and documents separately in these files. Doing this once will save you from so much trouble next time you sit down to work or look for a document.

Step 4

The biggest mistake people do is keeping all unnecessary things clinging to them. Learn to get rid of items that you don’t require. Dispose of documents that are of no more use. Give clothes that no more fit on to you. Clean out days old food stuff from the fridge and keep small boxes to store the one that still can be used. Doing only these few chores will make your life so much less stressful.

Step 5

Remember to put time limits in your life. Work against deadlines and try to meet them. Discipline your waking hours and once you start on an assignment, define a definite period of time to complete it.

Step 6

Identify your goals on daily basis, Ensure these goals are small and achievable. Now organize your time and life according to these goals. This way you will know what you are working towards.

Step 7

You cannot become self-organized in just one day. Managing your life well is an ongoing process and it will take time. Don’t get disheartened if there is too much burden on you in the beginning. Gradually, as you keep cleaning out your drawers, wardrobes and workstation, things will start to make sense and you will see accomplishments in your life.

In the end, remember to start with organizing your immediate surroundings first. This could be your room, your office table, your car dashboard, and your medical files. Doing so will give you a huge sense of accomplishment, with little fruits coming your way and save you from mess explosion at the end of the year or at a point when time is critical and you are required to do something urgently. Once you are organized, you are less doomed to curse yourself, making you more pleasant with people around you and your tasks much more effective. Try to believe it!

Who can use this service?

Bloggers, internet marketeers, authors, people writing for internet magazines, journalists all can use TimeSvr Content Writing Service. Whether you want to write on technology, marketing, general knowledge, business, everyday life, traveling, our team of professional and experienced writers can write on just anything.

How to get the service?

If you are interested in using the TimeSvr’s Content Writing Service, drop an email here and let us know what you want to write on. We will soon be introducing another of our service named as TimeSvr Rent-a-coder. Stay tuned to our blog for hearing more on it.

We have been briefing you in our previous post as to how you can deploy a Timesvr aide to help you with some important and unimportant tasks. This will not only relieve you from managing everything by yourself but will also facilitate you to keep your focus on most essential tasks. You all must be wondering as to what are those specific tasks that you can delegate  to the Timesvr aide. There are almost 100 such tasks that you can give to Timesvr aides by accessing them easily on mobile, email or Skype. Making them brief in the post , let’s begin with what all they can do. For more details on 100 tasks, you can also read the pdf document.

1- Accurate research whenever required

Timesvr aides can provide you with accurate research on anything that you want. Whether it is any computer accessory or a software that you want, or a hotel or any flight service that you are looking for, or may be a blog or an article that you immediately require, Timesvr can get you all. You just need to reach out for them and they can even get you a quick recipe to make your wife happy.

2- Making calls on your behalf

Now you don’t need to waste your time looking for the contact and making calls to them. Our aides can call your business/personal contacts, hotel/food delivery, appointment for doctor, banks or any other service. Just let them know and they’ll manage on your behalf.

3- Sending quick emails for you

TimeSvr aides can send emails on your behalf to your personal contacts, prospecting clients or even business letters in emails to your business contacts.

4- Manage your daily tasks

Whether you want daily agendas, event planning, updates on online calendars, weather or traffic  reports from home or office, aides can easily manage all. Apart from this you can also ask them to update your blogs or even submit your daily post on popular social     bookmarking sites for increasing traffic.

5- All tasks on MS Word

TimeSvr aides can help you with all kinds of transcription such as medical transcription, audio transcription, handwritten files, data entry, reports, letters and faxes. Just throw in all those boring tasks that you keep lingering on.

6- Bookkeeping

You can easily ask them to assist you in various bookkeeping tasks such as making of spreadsheets, maintaining expense sheet, data entry on excel, listing, charts or graphic tools and many more chores like these.

7- Maintaining your websites

Timesvr aides can handle complex tasks such as on-site SEO optimization, keyword research, link exchange, content creation, proof reading, adwords campaign management, comments etc.

8- Making Online/Phone purchases

Last but not the least, TimeSvr aides can make purchases for you both on phone and online. So the next time, your child wants his favorite comics, just let the aide know and he will get it for you.

For more details: http://www.timesvr.com

Divide your chunk into monthly, weekly and daily tasks

Sit on one weekend, and plan your monthly goals due for that month such as launching a new product idea, identifying target audience for it, finding ways to market it. Then divide these goals into weekly basis. For example, one week for idea concept, two weeks designated for identifying audience and last week for marketing. Once you have done this, further divide the plan into daily tasks. Before you start your day, go through your daily plan and without thinking just start working on them. This term is also called as Get Things Started (GTS). This is our mental perception that plans usually fail and you can’t follow them for a longer period of time. But after experiencing it lately, I have realized that making a plan is a great help. Before my week starts, I use Microsoft Office OneNote (a useful application in Windows 7) and start writing my weekly tasks. Then as i keep working on them, i fill each task with the updates.  This is the best way to keep your focus while also keeping a check on what you have achieved.

Fill your bucket with rocks instead of sand

When working on daily tasks, it is essential  to spend more time on important things (due for that day)  instead of wasting your time on answering phone calls, replying to emails, attending meetings etc. Stephen R.Covey said concentrate on filling your daily bucket with rocks instead of sand. Rocks are the important tasks due on your part such as setting goals, launching a new project, creating vision for your team. Sand is the time we spend on tasks such as checking emails, cleaning your desktop, chatting, facebooking etc. Give all your focus to the rocks when you are working on them. Close your emails, turn off your mobile and just shut your door. You’ll see how productive you can be at the end of the day. How about trying this for real and then evaluating your results after every month. You will definitely feel that you have accomplished far more than before.

James, after graduating from a renowned University opted to invest his father’s property in starting a new business. James worked day in, day out, all at his own, to achieve successes in little time span. Despite his immense zeal and continuous hard work, James’s efforts seemed to be going nowhere. There were so many things to do with so little resources at hand (James all alone in this case!).

The target audience still required to be identified, the hunt for new customers was long over-due, timelines had not been defined  and meeting this all seemed like a far-off goal. Resultantly, the new business had seen a miscarriage right when it was in its embryonic stage. Failures were not only limited to professional grounds. His girl friend had dumped him after complaining repeatedly about his lack of time and care for her.

Solution:

If you are a startup entrepreneur like James, and wish to establish your name in this big competitive business world, the primary thing to remember is that you are a key player in this self employed world. It is therefore impossible for you to attend to everything by yourself at the same time.

In a new setup, especially when it is your own, you tend to get overwhelmed with work and try to overload yourself with all trivial tasks. Delegation is a valuable investment of our time. This is because delegating someone to perform tasks we usually do will make us free our time to perform higher-payoff activities. And here is where the intelligent decision of making a right choice comes.

Ask help of TimeSvr aide to make things easier for you. Sit down and make a list of your journey goal. Now, focus on tasks that can only be done by you and delegate all filler tasks to TimeSvr aide like, for example, making necessary calls to contacts, designing your daily agenda, reminding you with essential activities of the day and replying to follow-up mails from various parties. Doing so will in-turn make you use your time in a much more balanced and efficient way, creating time for people and activities that are vital to you.

Outsource your life’s tasks to TimeSvr aide and learn to manage your time, thus boosting the productivity of your newly nurturing business. James has learnt this magic tool in-time and opted for TimeSvr aide.

All you need to understand is…..

Time is the scarcest resource; and unless it is managed, nothing else can be managed.

For more information: http://www.timesvr.co.uk

Peter Drucker, the famous industrial analyst and marketplace guru, has said that none of us come close to using his or her entire potential for getting things done. But we don’t want to accept that evaluation, so we invent new criteria to convince ourselves that we’re accomplishing a lot–certainly meeting our daily and weekly goals–whether we really are or not.

Stephen R. Covey urges us to make a distinction between efficiency and effectiveness. Efficiency is doing things right. Effectiveness is doing the right things. So may be if you organize your life in such a way that other than staying busy all day long, you are working efficiently on things which are required most for your business.

TimeSvr provides an ideal solution for such busy professionals and startup entrepreneurs. They can take help from TimeSvr aides to get their new ideas researched on the go, have their daily reminders and agenda managed, or even get their mails followed up, that too in just $69/month.This way entrepreneurs can give their due attention to the truly important matters essentially required for business growth and leave the rest menial tasks for TimeSvr aides.

Keep following the next upcoming post on how TimeSvr made life easy for a startup entrepreneur, James Collin. 

“We all can do anything and everything, but not at the same time” 

So while you have so much to do with so little time in a  given day, think of your priorities not in terms of what you can do, but when you do them.

Time is everything and the sooner we admit and start acting accordingly the better. The most successful guy and an ordinary person have one thing in common, they have equal number of ticks (hours, minutes or seconds) in their whole day, leading to the conclusion that the one who manages time effectively is the one who stands out in the crowd.

R.Covey is a renowned name who has presented various Time Management strategies and techniques. He thinks that the trick to effective time management lies in prioritizing our jobs and dividing our entire life’s activities into four quadrants as shown.

Having to divide your life into R. Covey’s suggested quadrants seems like an up-hill task. And while you start off with this challenge to prepare your life’s what you can call  NUNI (Not important…still Urgent or may be Not urgent but Important), the good news is that you can deploy a Timesvr aide to help accomplish your some-important and some-unimportant tasks. The benefit of doing this will enable you to concentrate only on most critical happenings of your life i.e Quadrant I activities. This in-turn will relieve you from so many other stressful yet insignificant tasks that are being performed in parallel by our competent and dedicated Timesvr’s aides.

What TimeSvr can do for you?

Referring to the above R. Covey’s theory, the timesvr aides can take care of your Quadrants II, III and IV activities skillfully (and quite capable of taking charge of the Quadrant I as well if you have decided to outsource your complete life).

Depicting it with a diagram, where TimeSvr aide fully takes control of activities of Quadrant II,  Quadrant III , Quadrant  IV so that you can concentrate on activities of Quadrant I. This will make you feel as if you are on the top of the world and your aide will take care of everything, leaving you all happy and stress free

By Mary Smith – Customer of TimeSvr

Life has been hectic. My little doll takes 4 meals now and can roll over from the bed if left unattended. My elder son (just 15 months elder) has started putting his hands into switches, eating mud, flipping his slippers in puddle of dirty water and rubs his unwashed hands on to his fathers’ clean starched clothes..in short he is a monster. The entire house is on me, from cooking to attending doorbell. It’s been weeks since I wrote a post on my blog, submit articles to this online forum I work for and make courtesy calls to my colleagues. The boss isn’t happy on my absence from work. The first thought that comes to my mind is, maybe working from home wasn’t a very good idea…

TimeSvr has been helpful in providing me a virtual assistant who manages my calendar and sends me recurring reminders. This way i can attend to my work responsibilities despite my busy mothering routine at home. With the help of TimeSvr, I have been able to list down my tasks at home and from work. The assistant has helped me dedicate hours of my day to each task and has set timeframe for my daily activities. Now i know i can’t spend endless time on finalizing my article. I need to decide when it is good enough and ready to be submitted. Suddenly life is seeming less hectic, better organized and I am not blaming my kids for all my unfinished work projects. This is because at the end of the day, the smile and satisfaction that my kids bring to me is unmatched. Now i curse them less every time i change their diapers! Thanks to TimeSvr

Am happy!

Procrastinators seldom do absolutely nothing; they do marginally useful things, like gardening or sharpening pencils or making a diagram of how they will reorganize their files when they get around to it. Why does the procrastinator do these things? Because they are a way of not doing something more important.

How to avoid procrastination?

- Make a checklist of tasks that needs to be done. Once you have it on your paper, you will exactly know what your targets are and what needs to be done. If there is a lot work, prioritize them. Finish the most important ones first and then start with the less priority tasks.

- Start with the work that you hate the most. We usually think that this particular task is very hard and we need to set the right mood for it. For no specific reason, we keep on delaying it. All you need to do is, take it as a challenge and just start working on it.

- Another good idea is to try and finish the smaller tasks first. This way you will get rid of the bigger chunk of your work.

- The best way to avoid procrastination is to keep moving. Don’t stop. Make an activity and keep trying, you will definitely find a way out.

- Learn to keep your focus while working. If you are working online, stop surfing around wasting your time on sites such as orkut, facebook, checking emails, etc. I have seen many people sitting for hours and wasting their time by watching videos or other people’s profile and photos on Facebook. You should stop all distractions coming your way.

- When you are working, try and be productive. There is a huge difference between staying active or being productive. Activity can be sitting on a laptop for hours but not finishing what you want. Productivity is more important and that’s where you achieve your goal. 

- Last but not the least, learning to overcome procrastination is important for pursuing a better life. Gather up your motivation and just say that you have to finish this task today, no matter what happens. Once you do that, there is no way that you can’t get what you want.

Cheers:)